Cookie Policy – Ventonium VZW

Last updated: 06/08/2025

This Cookie Policy explains how Ventonium VZW uses cookies and similar technologies on ventonium.com and any subpages. Read this together with our GDPR and Privacy Statement.

Who we are

• Controller: Ventonium, vereniging zonder winstoogmerk (VZW)

  Registered seat: Cantincrodelaan 13/001, 2150 Borsbeek, Belgium

• Website: ventonium.com

• General contact: info@ventonium.com

• Privacy contact: privacy@ventonium.com

What are cookies and similar technologies

• Cookies are small text files stored on a device by a website. They can be session cookies (deleted when the browser closes) or persistent cookies (kept until expiry or manual deletion).

• Similar technologies include local/session storage, pixels, web beacons and SDKs. “Cookies” in this policy includes these where relevant.

Legal basis and consent

Strictly necessary cookies are set based on our legitimate interest to deliver a secure, functional website.

All other cookies (preferences, analytics, marketing/third‑party) are used only with prior consent via our cookie banner. Consent can be withdrawn at any time through Cookie settings.

Types of cookies we may use

A. Strictly necessary (cannot be switched off)

• Purpose: core functionality, load balancing, security (e.g., CSRF protection), storing consent choices.

  Typical data: session ID, consent status.

• Retention: session, or up to 12 months for consent records.

B. Preferences (functional)

• Purpose: remember language, layout and accessibility choices; keep form progress during a session.

• Retention: session or up to 12 months.

C. Analytics and performance

• Purpose: understand usage, improve content and navigation, detect errors.

• Configuration principles: IP masking/anonymization where supported, no advertising features without explicit consent, minimal retention.

• Retention: typically up to 14 months (tool‑dependent).

D. Marketing and third‑party

• Purpose: measure campaign effectiveness; enable embedded content (e.g., maps, video) and event/ticketing widgets.

• These cookies are set by third parties and may track across sites. They only load after consent.

• Retention: defined by each provider.

Third‑party cookies and international transfers

• When third‑party cookies load (after consent), those providers act as independent controllers for their own processing and lifetimes.

• Data may be processed outside the EEA. We seek appropriate safeguards (e.g., adequacy decisions or Standard Contractual Clauses). If safeguards are not available, the tool will not run unless strictly necessary or explicit, informed consent is obtained.

Managing your preferences

• Cookie banner: on first visit, non‑essential cookies are off by default. Options: Accept all, Reject all, or Customize.

• Change or withdraw consent: use the “Cookie settings” link in the site footer at any time.

• Browser controls: cookies can be blocked or deleted in browser settings. Blocking strictly necessary cookies may impair site functionality.

Retention and data minimization

• We configure the shortest practical lifetimes and collect the minimum necessary data. Aggregated analytics without identifiers may be retained longer for trend analysis.

Children

• The site targets a general audience. Where minors participate in activities, additional safeguards apply as described in the Privacy Statement. Non‑essential cookies are never a condition for access.

Security

• We apply appropriate technical and organizational measures, including TLS, access controls, logging, and, where feasible, pseudonymization/anonymization for analytics.

Updates to this policy

• We may update this policy when tools or laws change. The “Last updated” date will be revised. Significant changes may be announced via the banner or on the website.

Contact

• Questions about cookies or choices: privacy@ventonium.com

• Belgian supervisory authority: Gegevensbeschermingsautoriteit (GBA)